Worldwide Medical Staffing
Office Manager
Mesa, Arizona•Full-time
About the Job
About Us:
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly.
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly.
Position Overview:
The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.
The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.
Key Responsibilities:
1. New Hire Onboarding & Workstation Setup:
- Coordinate all onboarding logistics for internal team members.
- Set up workstations, including computers, phones, email accounts, and software access.
- Liaise with IT as needed to ensure systems are properly configured for each new hire.
- Computer Equipment set-up/take down/relocate (inventory).
2. Office Supply & Equipment Management:
- Answer Main Phone line.
- Maintain and restock office supplies, equipment, and snacks.
- Monitor inventory levels and manage vendor relationships.
- Track office expenditures and ensure purchases remain within budget.
- Manage outside vendors, Phone, Internet, IT, Etc.
- Manage Birthday/Anniversary recognitions, office celebrations,Office team building event planning.
- Holiday-Decor purchases, set up/down.
Qualifications:
- 2+ years of experience in office administration, coordination, or a related role.
- Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced setting.
Benefits:
- Health, dental, and vision insurance.
- 401(k) retirement plan.
- Paid time off and holidays.
- Opportunities for professional growth and development.
- A supportive, team-oriented work environment.